How Project Teams Are Cutting Down Contract Admin in 2025

The 2025 FastDraft Annual Impact Survey finds that a massive 92% of users save time on contract admin each week. Here’s where those savings come from, and how to replicate them.

The admin drag that slows projects

If you’ve ever raised a contract notice, tracked deadlines across multiple projects, or tried to keep a complete record of communications, you’ll know how quickly admin can eat into productive time. For many project teams, it’s not the work itself that’s the issue – it’s the duplication, the chasing of missing details, and the “which version is the right one?” uncertainty that slows everything down.

Respondents to our 2025 Impact Survey (n=273) highlight where FastDraft makes the biggest difference in their daily work:

• 72% said raising notices is now faster and easier
• 57% reported smoother management of multiple contracts
• 48% found it easier to stay on top of deadlines

Where the time savings show up in practice

So, where exactly are these changes taking place? Here’s how those improvements translate into day-to-day gains:

• Raising notices: Structured forms and required fields reduce back-and-forth and rework. Project teams spend less time chasing missing information and more time progressing the work.
• Managing multiple contracts: A single way of working across projects removes context switching, and keeps track of all required actions in one place.
• Tracking deadlines: Automated reminders help prevent last-minute scrambles. Nearly half (49%) of users reported fewer missed deadlines as FastDraft’s most valuable benefit.
• Finding key documents: Centralised records and global search mean no more wasted time digging through folders or duplicating versions.

What FastDraft users say

The numbers are powerful, but the lived experience of users is just as telling. Here’s how they describe the difference FastDraft makes:

“Good control over the notice deadline and time/cost associated with that.” Project Manager, Kier

“Ability to manage multiple contracts easily within one platform.” Technical Officer, Environment Agency

“Clear consistency and organisation of project documentation.” Project Manager, Jacobs

Practical ways to unlock the same gains

Not every organisation is at the same stage of digital maturity. But there are some quick wins any project team can adopt, whether or not you’re using FastDraft today:

• Standardise your notice templates. Make the “right” data mandatory to avoid follow-ups.
• Automate your deadline tracking. Set rules for who gets reminders and when.
• Create a common project start kit. Pre-load roles, workflows, and reporting so teams don’t reinvent the wheel.
• Use a shared dashboard. One view for urgent actions, overdue items, and upcoming dates keeps everyone aligned.
• Close the loop on approvals. Ensure confirmation and evidence are captured in the same system.

What this means for Contractors, Owners, Consultants and the Supply Chain

The benefits of faster, cleaner contract admin look slightly different depending on your role:

• Owners: highlight visibility and governance gains meaning issues surface earlier, with clearer audit trails.
• Contractors: Report the biggest lift is in multi-contract control and faster notice admin.
• Consultants: Explain easier reporting and fewer missed deadlines improve advisory value.
• Supply Chain: Simpler notice creation and tracking improves alignment with main contractors.

The takeaway

If your bottlenecks look like notice admin, deadline tracking, or juggling multiple contracts, our data suggests there are quick wins within reach. The right processes (and the right tools) can free your teams from the admin grind and keep projects moving smoothly.

👉 Start with our Demo Tour to see the workflows in action.

👉 Or Download the Full Report for a deeper dive into the 2025 FastDraft Impact Survey findings.