Contract Management for the £300 million Velindre Cancer Centre

Case Study

Building Better Healthcase: Smarter Contract Management at £300m Velindre Centre

The New Velindre Cancer Centre in Cardiff represents a significant step forward in the delivery of cancer care for 1.5 million people in South Wales. Designed to replace the existing Velindre Cancer Centre, this state-of-the-art facility will provide advanced treatments and services in a modern, environmentally conscious setting.

Having been awarded the contract to complete the works on behalf of the Velindre Cancer Trust, construction and infrastructure company Sacyr have chosen FastDraft™ to help streamline contract management, and deliver the complex ongoing project effectively.

Client

Sacyr

Location

Cardiff

Value

£300m

Duration

2023-2027

Contract

NEC4, Bespoke

Solution

FastDraft

The Challenge

Before adopting FastDraft CMS, Sacyr used traditional means of contract management - primarily spreadsheets and emails. This approach, as well as the nature of the project presented several challenges for Sacyr, including:

Complex Contractual Requirements: As a healthcare infrastructure project, it required compliance with stringent NHS standards and regulations, demanding precise contract management to mitigate risks.
Multi-Stakeholder Coordination: The involvement of various stakeholders, including healthcare providers, construction teams, and community representatives, necessitated streamlined communication and collaboration.
Missing Documents: Using the traditional methods could mean that documents run the risk of going missing in long email threads or in historical laptop files.

Security Issues: Working with a public sector client meant Sacyr’s needed to meet a number of security requirements which the traditional systems simply didn’t adhere to.

The BI Toolkit Solution

Sacyr chose FastDraft as the best tool to address these challenges and support the efficient delivery of this vital healthcare project.

How FastDraft™ Helped:

Regulatory Compliance: Automated workflows for NEC, JCT, FIDIC, and bespoke contracts with custom approval processes ensured alignment with healthcare-specific standards, reducing the likelihood of non-compliance.
Real-Time Reporting and Insights: FastDraft™ provided dynamic dashboards, enabling the project team to track performance, milestones, and financial metrics seamlessly.
Enhanced Collaboration: By centralising communication, FastDraft™ facilitated collaboration among stakeholders, minimising delays and ensuring alignment across teams.
Integration with Existing Tech Stack: Using a dedicated CMS meant that Sacyr could take advantage of BI's Integration Hub and create custom integrations with their existing tech stack; which in this case was AutoDesk ACC.
ISO Accreditation: Using a system with ISO27001 accreditation meant that Sacyr were at the cutting edge of organisational security with their CMS, mitigating security risks and meeting client/project requirements.

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Outcomes

Through FastDraft, Sacyr has so far achieved:

Efficient Project Delivery: Streamlined processes and real-time tracking ensures the project remains on schedule and within budget.
Improved Compliance: Automated monitoring safeguarding against contractual and regulatory breaches.
Strengthened Stakeholder Relationships: Transparent communication and efficient contract handling boosts trust between all project parties.

As construction progresses, the New Velindre Cancer Centre is already being heralded as a milestone in healthcare delivery, exemplifying how innovative contract management can support large-scale, complex healthcare projects.

About the New Velindre Cancer Centre

Set to open in 2027, the New Velindre Cancer Centre will enhance patient care and treatment in Wales while setting a benchmark for environmentally sustainable healthcare facilities. By leveraging FastDraft™, Sacyr and the NHS Velindre Trust has demonstrated how forward-thinking tools can
facilitate excellence in project delivery, improving outcomes for patients and stakeholders alike.